Website News and Media Guidelines

News Items appear on the Home page as a title with, underneath, a maximum of 50 charaters to describe the main message. When you click on the title line, the full news item is displayed. The item is also accessible from other parts of the menu structure. In order to create a news item, you have to log in to the back end (though you can edit them from the front end). News items can be a Noticesheet, Newsletter, News Bulletin, Sermon Topic or Sermon Download.

Add Notice Sheet

To add a Notice Sheet.

1. 1. First make sure the Notice Sheet is saved somewhere on the PC on which you're working.
   2. Log in to the back end of the website. http://www.christchurchchislehurst.com/new/administrator/index.php
   3. Select Content>Article Manager>Add New Article
   4. Under Title, write the date of the Notice Sheet, in standard format eg '13 November 2011'.
   5. In the Category box select '-Notice Sheets'
   6. In the white area under 'Article text' first type either what you think is the theme of the Sunday, eg 'Remembrance Sunday', or 'Farewell to Kirsty', or else simply 'Morning Praise'(no more than 50 characters). Go to the bottom of the white box and click the 'Read more' button. This will create a blue line, and what's above the line will show as a summary on the Home Page. Below the blue line type 'Notice Sheets'. Highlight this and click the Link icon above.
   7. A pop up box appears. Click the Browse button to the right of the 'URL' box. Click the Notice sheet directory, and then the upload button (a sheet of paper with a green arrow pointing upwards). Upload the relevant notice sheet from your PC. Click 'Insert'.
   8. Still in the Link box, click the Advanced tab and in the 'stylesheet classes' box type 'redirect'. In the 'Relation page to target' box click 'No follow'. Click OK.
   9. Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
   10. Enter today's date in the 'Created Date'. The 'Start Publishing' box should also be today's date which will probably be the Friday before the Sunday in question. People will then be able to read the notice sheet immediately. [Note: if the Sunday in question falls in a different month to when you load the notice sheet, you will need to change the 'Start Publishing' date, once the new month starts, to the date of the Sunday in question. This will ensure the notice sheet falls in the correct month section on the website.] Enter a date two months hence in the 'Finish Publishing' box. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   11. Please set 'Metadata Options > Robot field' to 'No index, no follow' to make sure that search engines will not index the notice sheet.
   12. Press 'Save&Close'

Add Newsletter

To add a Newsletter

1. 1. First make sure the Newsletter is saved somewhere on the PC on which you're working.
   2. Log in to the back end of the website. http://www.christchurchchislehurst.com/new/administrator/index.php
   3. Select Content>Article Manager>Add New Article
   4. Under Title, write the date of the Newsletter, in standard format eg November 2011.
   5. In the Category box select -Newsletters
   6. In the white area under Article text first type what you think is the lead story of the month eg Launching our new Alpha course (no more than 50 characters). Go to the bottom of the white box and click the Insert Read more button. This will create a blue line, and what's above the line will show as a summary on the Home Page. Below the blue line type Newletters. Highlight this and click the Insert Edit/Link icon above (which is a link of a chain with a green plus sign).
   7. The File Browser dialog appears. Click on the Browse icon and then the newsletters directory.
   8. Click on the Upload icon.
   9. Then select the Browse button, in our example, the November 2011 newsletter from your PC. Then select Upload.
   10. In the File Browser dialog, select the uploaded newsletter and then select Insert.
   11. Still in the File Browser dialog, click the Advanced tab and in the Classes box type redirect. Click Update.
   12. Back in the Article Manager: Add New Article screen, in the Publishing Options section, click Select User and enter your name.
   13. Enter today's date in the 'Created Date' and the 'Start Publishing' boxes. The latter will allow readers to see the Newsletter immediately it is loaded. But if this date is before the first of the month that the Newsletter refers to, when the first of the month arrives, please change the Start Publishing date to the first of that month so that it is indexed in the correct month when people click Resources>Media. Enter a date one year hence in the Finish Publishing box. Note: it will drop off the 'Recent News' box on the Home page well before this date, but it will be available under the Resources menu drop down until the 'Finish Publication' date.
   14. Please set Metadata Options > Robot field to No index, no follow to make sure that search engines will not index the newsletter.
   15. Press Save&Close

Add News Bulletin

To add a News Bulletin

1. 1. Log in to the back end of the website. http://www.christchurchchislehurst.com/new/administrator/index.php
   2. Select Content>Article Manager>Add New Article
   3. Under Title, write the title of the NewsBulletin, eg 'Bishop of Rochester to visit Christ Church'.
   4. In the Category box select '-News Bulletins'
   5. In the white area under 'Article text', above the line, add a summary of no more than 50 characters, e.g. 'Bishop will confirm 25 candidates'. It's meant to wet the appetite of the reader to read more. Below the line add the full text of the news item. If you want to put a contact name in, click the Link button above (it's shown as a chain link). Click contacts and explore the drop downs till you get the name you want. Type that name in the box above and then click 'insert'. If the name doesn't appear you will have to create the contact (see guidelines for this elsewhere on this Wiki.)
   6. In the 'Publishing Options' section, click 'Select User' and enter your name.
   7. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter the date you want the News Bulletin to drop off the website. Note: it may drop off the 'Recent News' box on the Home page before this date, depending on the number of items in the box. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   8. Press 'Save&Close'

Sermon Topic

To add a Sermon Topic

1. 1. First make sure the Sermon Topic file is saved somewhere on the PC on which you're working.
   2. Log in to the back end of the website. http://www.christchurchchislehurst.com/new/administrator/index.php
   3. Select Content>Article Manager>Add New Article
   4. Under Title, write the period of the sermon topics, in standard format eg 'Autumn 2011'.
   5. In the Category box select '-Sermon Topics'
   6. In the white area under 'Article text' first type the theme of the sermons, eg 'Going deeper with God'(no more than 50 characters). Go to the bottom of the white box and click the 'Read more' button. This will create a blue line, and what's above the line will show as a summary on the Home Page. Below the blue line type 'Sermon Topics'. Highlight this and click the Link icon above (which is a link of a chain with a green plus sign).
   7. A pop up box appears. First, make sure the Link type box says 'URL' and the protocol box says 'other'. Then click 'Browse Server' and then the 'sermontopics' directory.
   8. Click 'Browse' and select, in our example, the 'Autumn 2011' sermon topics file from your PC. It will then appear in the URL box. Click 'Send it to the server'. It will appear in the File Browser pop up box. Click the file and it will show as the URL in the Link box.
   9. Still in the Link box, click the Advanced tab and in the 'stylesheet classes' box type 'redirect'. Click OK.
   10. Back in the 'Article Manager: Add New Article' screen, in the 'Publishing Options' section, click 'Select User' and enter your name.
   11. Enter today's date in the 'Created Date' and 'Start Publishing' boxes. Enter a date one year hence in the 'Finish Publishing' box. Note: it will drop off the 'Recent News' box on the Home page well before this date. But it will be available under the Resources menu drop down until the 'Finish Publication' date.
   12. Press 'Save&Close'

Add Sermon Download

To add a Sermon Download

1. First make sure the Sermon file is saved somewhere on the PC on which you're working.
2. Log in to the back end of the website. http://www.christchurchchislehurst.com/new/administrator/index.php
3. Select 'Content>Article Manager>Add New Article'.
4. Under 'Title', write the title of the sermon, e.g. 'Vision & Giving'. Occasionally you may not have a title in advance (e.g. a visiting speaker), so create the title by listening to the first few minutes of the sermon during which he/she should say what he/she's going to talk about!
5. In the Category box select '-Sermon Downloads'.
6. In the white area under 'Article text' first enter the name of the speaker. If it is one of the regular Christ Church pspeakers he/she will have their contact detail on the website, so instead of typing the name, click the 'Link' button (a popup dialog should appear). Select the contact in the Link Browers (this will update the 'URL' field), enter the name in the 'Text' field and select 'Insert'. This will post the name as a clickable link to their photo and contact details.
   
7. Alongside the name of the speaker, type the date in this format '29 January 2012'.
8. Go to the bottom of the white box and click the 'Read more' button. This will create a line under what you've typed, and what's above the line will show as a summary on the Home Page under 'Recent News'.
   
9. Click below the line to place the cursor there, then click on the 'Link' button (a popup dialog should appear). Click on the button at the end of the 'URL' field.
   
10. Select the 'sermons' folder under 'Folders' and then click on the 'Upload' icon to upload the sermon recording. After uploading the sermon, click 'Insert' to close the dialog.
    
11. Enter the title of the sermon into the 'Text' field and then go to the 'Advanced' tab.
12. Enter 'redirect' in the 'Classes' field (to make sure that the sermon start playing back when the user navigates to the article) and select 'No Follow' under 'Relationship page to target'. Then select 'Insert'.
    
13. Back in the 'Article Manager: Add New Article' screen, add the reading for the sermon, e.g. 'Scripture: Ephesians 3: 14-21'.
14. In the 'Publishing Options' section, click 'Select User' and enter your name.
    1. Enter today's date in the 'Created Date' and in the 'Start Publishing' boxes enter the date of the sermon. Enter a date one year hence in the 'Finish Publishing' box. Note: it will drop off the 'Recent News' box on the Home page well before this date, but it will be available under the Resources menu drop down until the 'Finish Publication' date.
    2. Press 'Save&Close'