Website Activity and Course Guidelines

Adding a New Activity or Course

User Instructions

The Website Team will create the initial page on the website for you and create a login for you (if you do not already have one). Once the page is created, the Website Team would like you to update the page and create related events using the login that the Website Team will create for you. If you feel uncomfortable with this idea, the Website Team can update the page for you based on your instructions.

To add a new activity or course, please send the following information to the Website Team by email to websiteteam@christchurchchislehurst.org:

• Name of the activity/course
• Target group; (e.g. age, women, men, couples, etc)
• Organiser contact details:
  • Full name
  • Digital passport-style picture
  • Email
  • Phone (mobile or landline)
• Description, including meeting schedule (e.g. Mondays 1-3pm) 
• Initial session list (i.e. event list) including:
  • date
  • start time
  • end time
  • title (if there is a specific topic)
  • location (if this is not the usual activity location)

Here is an example of a page created with this information: ABC Club

If you would like to promote your activity or course, please refer to the [TBC Website Promotion Guidelines|Promotion Guidelines].

Website Team Instructions

Instructions for the Website Team:

1. Create a banner.
   1. Work with the client to select a high quality picture from either the free Microsoft Office pictures collection (if possible) or from iStockphoto. If the picture on iStockphoto costs more than 5 credit for the resolution that we require, please get approval from Marc first.
   2. Crop the picture to the following dimensions: 714 pixel x 234 pixel and make sure that the image file size does not exceed 70KB. For an example, take a look at the Pebbles page.
2. Create the activity/course contact (if the contact for the event does not exist already)
   1. Check in the backend whether the contact already exists.
   2. If not, create the contact, following the Website Contact Guidelines.
3. Create the page (please consider the General Content Guidelines). For a completed example, please refer to the ABC Club Edit Article page.
   1. Login to Joomla Administator site using assigned password and login which is posted to Website Team Facebook page
   2. Click on Add New Article or just click here.
   3. Within New Article; insert Title of new activity and choose appropriate Category.
   4. Select Status (probably Published) and select Access (probably Public)
   5. For Language choose English UK.
   6. Insert the activity template (see image below).
   7. Update the template text. To insert an image click the Insert/Edit image icon. To wrap text round the image, in Image Manager, click the Advanced tab and in the Style box put this text "float: right; margin: 5px;" or "float: left; margin: 5px;" depending on whether you want the image positioned left or right. To link to an existing contact, please refer to Website Contact Guidelines.
   8. Within Article Permissions, if you want to allow the owner of the Activity to edit the Activity for updates and changes (or even to delete when no longer relevant), set the permission to do so here.  [TBC - Need to understand how we will be using global configuration, parent group and category settings]
   9. Within Publishing Options and Created by, enter your name.  Choose appropriate and relevant dates for publishing
   10. Under Article Options, choose Use Global for all categories 
   11. Within Metadata Options [TBC]
4. Add the menu item
   1. Go to Menus>Main Menu>Add New Menu Item.
   2. In the New Menu Item form, complete the following fields:
      1. Menu Item Type: Click select and choose Single Article.
      2. Menu Title: Enter the name of the activity as entered in the article form.
      3. Parent Item: Select the menu item under which this activity should appear.
      4. In the Required Settings section on the right, complete Select Article by clicking on Select/Change and selecting the corresponding article.
      5. It should not be necessary to complete or update the other sections on the right.
   3. Select Save&Close.
5. Create the initial events
   1. Create an event category with the same name as the article (see Calendar Event Guidelines)
   2. Create the initial events that the user provided (see Calendar Event Guidelines)
6. Add the upcoming related events to the page. For a completed example, please refer to the Upcoming ABC Club Events Module Manager page.
   1. Go to Extensions>Module Manager>New>Latest JEvents or click here.
   2. Complete the following fields:
      1. Title: Enter 'Upcoming [activity name] Events'. E.g. Upcoming ABC Club Events.
      2. Position: Enter upcoming-[activity name],e.g. upcoming-abc-club. Please note that this is the position that needs to be entered in Upcoming Events section on the activity article page. So for ABC Club, the activity article page would reference the module in this way: {loadposition upcoming-abc-club}
   3. In the Menu Assignment section, in the Module Assignment drop down select Only on the pages selected.
   4. Go to Main Menu and select the menu item of the activity. E.g. ABC Club. You may need to clear the ticks by clicking the Toggle selection box. Be aware the activity may appear under more than one heading, eg Worship Services.
   5. In the Basic Options section
      1. Select the event category associated with the activity/course (that you created earlier) in the Specified category field. E.g. ABC Club.
      2. Select  Use Component Settings.
   6. Select Save & Close.
7. Set up the login for the owner
   1. At Joomla Administrator main menu select User Manager
   2. Click on the New (orange plus sign)
   3. Within Account Details; enter login name. Protocol is the firstname.lastname; password is defined by the Website Team
8. Respond to the client
   1. Email client to indicate that Activity has been added and to send login information with instructions on how to edit the Activity (i.e. clicking on the edit icon in top left corner of article.)
   2. Include your contact details in case they have questions regarding how to edit

Updating an Existing Activity or Course

To update activity or course details:

1. On the Joomla site menu, click on Article Manager>Edit Article>Title
2. Edit as appropriate
3. Click the 'Save & Close' button in the top right corner

Deleting an Existing Activity or Course

To delete an existing activity or course:

1. On the Joomla site menu, click on the Article Manager>Edit Article>Title
2. If the event will recur change 'Status' to Archived
3. If the event is not likely to recur, change 'Status' to Trashed
4. Select 'Save & Close' in the top right corner