Publicity Emailing - Revision history

Marc.maier at 14:58, 4 June 2016

2016-06-04T14:58:23Z

Marc.maier: /* Lists vs Groups vs Segments */

2016-06-04T14:54:02Z

‎Lists vs Groups vs Segments

Marc.maier: /* Add New Subscribers Manually */

2016-06-04T13:57:36Z

‎Add New Subscribers Manually

Marc.maier at 13:56, 4 June 2016

2016-06-04T13:56:55Z

Marc.maier: /* Lists vs Groups vs Segments */

2016-06-04T13:55:01Z

‎Lists vs Groups vs Segments

Marc.maier: /* Add New Subscribers Manually */

2016-06-04T13:54:27Z

‎Add New Subscribers Manually

Marc.maier: /* Add New Subscribers Manually */

2016-06-04T13:52:42Z

‎Add New Subscribers Manually

Marc.maier at 13:39, 4 June 2016

2016-06-04T13:39:19Z

Marc.maier: Created page with "We currently use a service called [http://mailchimp.com/ MailChimp] for all of our external publicity emailing. = Lists vs Groups vs Segments = List is a set of email addres..."

2016-06-04T13:32:19Z

Created page with "We currently use a service called [http://mailchimp.com/ MailChimp] for all of our external publicity emailing. = Lists vs Groups vs Segments = List is a set of email addres..."

New page

We currently use a service called [http://mailchimp.com/ MailChimp] for all of our external publicity emailing.

= Lists vs Groups vs Segments =

List is a set of email addresses that completely separate from those in other lists. We have one list called ''Everyone'' so that we can add and remove subscribers from email groups without the need to duplicate the information.
Groups provide a way to group email addresses within a list. A subscriber and belong to multiple groups, e.g. to ''Weekly Email'' and ''ABC Club''.
Segments are ways to dynamically create a set of email addresses. For example, all the email address that were added since a certain date.

= Send Welcome Emails =
After someone has subscribed to the ''Weekly Updates'' list via the website or some has been added manually to the subscriber list, we should send them a welcome email if appropriate. Please note that some the steps below could be automated if we decided to move to a paid MailChimp plan. Currently, we are on a free plan and the process of sending individual emails is as streamlined as it could be.

To the send the general email welcoming them to the church, follow these steps:
# Add new subscribers to "Everyone" email list
# Send emails

Note this only has to be one once for each batch of subscribers, not for every one individually.

== Add New Subscribers Manually ==
These steps are only necessary if when the subscriber wasn't added via the website.
# Go to the ''[https://us12.admin.mailchimp.com/lists/members/?id=202917#p:1-s:25-so:null Everyone]]'' list.
# From the list menu bar, select ''Add subscriber > Add a subscriber''
# Complete the form. Please make sure that you enter the ''First Name'' and ''Last Name'' with proper capitalisation because it can be included in email content.
# Select the groups that they have agreed to be subscribed to, typically ''Weekly Updates''.
# Select ''This person gave me permission to email them'' and ''If this person is already on my list, update their profile''.

== Send Emails ==

=== Create Campaign ===
# Go the [https://us12.admin.mailchimp.com/campaigns/ campaigns page].
# Select ''Create Campaign''.
[[File:Create-welcome-email-campaign.png|400px]]
# Select ''Regular Campaign''.
[[File:Select-welcome-email-campaign-type.png|400px]]

=== Select Recipients ===
# Select ''Paste emails to build a segment''.
# Copy email address into the ''Email addresses'' field. (Leave ''Include these emails in my segment''.
# Select ''Build Segment'', then click ''Next'' at the bottom of the page.
[[File:Select-welcome-email-recipients.png|400px]]

=== Enter Campaign Info ===
# Enter ''Welcome Email'' in the name field.
# Enter ''Welcome to Christ Church!'' or ''Welcome to Christ Church, *|FNAME|* !'' (if we have the first names) in the ''Email subject''.
# Click ''Next'' at the bottom of the page.
[[File:Enter-welcome-email-info.png|400px]]

=== Select Welcome Email Template ===
# Select ''Saved Templates''.
# Select ''Welcome Email''.
[[File:Select-welcome-email-template.png|400px]]

=== Check Content ===
# Check the email content. If unsure, send a test email by using the ''Preview and test'' option in the menu.
# Once happy, click ''Next'' at the bottom of the page.
[[File:Check-welcome-email-content.png|400px]]

=== Check Options ===
# Check the options. Ignore the ''Social Cards'' warning.
# Click on ''Send''.
[[File:Check-welcome-email-options.png|400px]]

=== Send email ===
# Click ''Send Now''.
[[File:Send-welcome-email.png|400px]]

The subscribers will receive the following email. Please note the personalised subject and To address.
[[File:welcome-email-result.png|400px]]

@@ Line 2: / Line 2: @@
 = Access =
-Access is granted on a per user basis. If you don't have access and would like to, please email [mailto:publicity@ccchislehurst.org].
+Access is granted on a per user basis. If you don't have access and would like to, please email [mailto:publicity@ccchislehurst.org publicity@ccchislehurst.org].
 = Lists vs Groups vs Segments =

@@ Line 6: / Line 6: @@
 = Lists vs Groups vs Segments =
-* List is a set of email addresses that completely separate from those in other lists. We have one list called ''Everyone'' so that we can add and remove subscribers from email groups without the need to duplicate the information.
+* A ''List'' is a set of email addresses that completely separate from those in other lists. We have one list called ''Everyone'' so that we can add and remove subscribers from email groups without the need to duplicate the information.
-* Groups provide a way to group email addresses within a list. A subscriber and belong to multiple groups, e.g. to ''Weekly Email'' and ''ABC Club''.
+* ''Groups'' provide a way to group email addresses within a list. A subscriber and belong to multiple groups, e.g. to ''Weekly Email'' and ''ABC Club''.
-* Segments are ways to dynamically create a set of email addresses. For example, all the email address that were added since a certain date.
+* ''Segments'' are ways to dynamically create a set of email addresses. For example, all the email address that were added since a certain date.
 = Send Welcome Emails =

← Older revision		Revision as of 13:56, 4 June 2016
Line 1:		Line 1:
	We currently use a service called [http://mailchimp.com/ MailChimp] for all of our external publicity emailing.		We currently use a service called [http://mailchimp.com/ MailChimp] for all of our external publicity emailing.
		+
		+	= Access =
		+	Access is granted on a per user basis. If you don't have access and would like to, please email [mailto:publicity@ccchislehurst.org].

	= Lists vs Groups vs Segments =		= Lists vs Groups vs Segments =

@@ Line 19: / Line 19: @@
 Note this only has to be one once for each batch of subscribers, not for every one individually.
-== Add New Subscribers Manually ==
+== Add New Subscribers to "Everyone" Email List ==
 These steps are only necessary if when the subscriber wasn't added via the website.
 # Go to the ''[https://us12.admin.mailchimp.com/lists/members/?id=202917#p:1-s:25-so:null Everyone]'' list.

@@ Line 23: / Line 23: @@
 # Complete the form. Please make sure that you enter the ''First Name'' and ''Last Name'' with proper capitalisation because it can be included in email content.
 # Select the groups that they have agreed to be subscribed to, typically ''Weekly Updates''.
-# Select ''This person gave me permission to email them'' and ''If this person is already on my list, update their profile''.<br>[[File:add-subscriber.png|800px]]
+# Select ''This person gave me permission to email them'' and ''If this person is already on my list, update their profile''.
 == Send Emails ==

@@ Line 28: / Line 28: @@
 === Create Campaign ===
 # Go the [https://us12.admin.mailchimp.com/campaigns/ campaigns page].
-# Select ''Create Campaign''.
+# Select ''Create Campaign''.<br>[[File:Create-welcome-email-campaign.png|800px]]
-[[File:Create-welcome-email-campaign.png|400px]]
+# Select ''Regular Campaign''.<br>[[File:Select-welcome-email-campaign-type.png|800px]]
 === Select Recipients ===
 # Select ''Paste emails to build a segment''.
 # Copy email address into the ''Email addresses'' field. (Leave ''Include these emails in my segment''.
-# Select ''Build Segment'', then click ''Next'' at the bottom of the page.
+# Select ''Build Segment'', then click ''Next'' at the bottom of the page.<br>[[File:Select-welcome-email-recipients.png|800px]]
 === Enter Campaign Info ===
 # Enter ''Welcome Email'' in the name field.
 # Enter ''Welcome to Christ Church!'' or ''Welcome to Christ Church, *|FNAME|* !'' (if we have the first names) in the ''Email subject''.
-# Click ''Next'' at the bottom of the page.
+# Click ''Next'' at the bottom of the page.<br>[[File:Enter-welcome-email-info.png|800px]]
 === Select Welcome Email Template ===
 # Select ''Saved Templates''.
-# Select ''Welcome Email''.
+# Select ''Welcome Email''.<br>[[File:Select-welcome-email-template.png|800px]]
 === Check Content ===
 # Check the email content. If unsure, send a test email by using the ''Preview and test'' option in the menu.
-# Once happy, click ''Next'' at the bottom of the page.
+# Once happy, click ''Next'' at the bottom of the page.<br>[[File:Check-welcome-email-content.png|800px]]
 === Check Options ===
 # Check the options. Ignore the ''Social Cards'' warning.
-# Click on ''Send''.
+# Click on ''Send''.<br>[[File:Check-welcome-email-options.png|800px]]
 === Send email ===
-# Click ''Send Now''.
+# Click ''Send Now''. <br>[[File:Send-welcome-email.png|800px]]
-The subscribers will receive the following email. Please note the personalised subject and To address.
+The subscribers will receive the following email. Please note the personalised subject and To address.<br>[[File:welcome-email-result.png|800px]]