Publicising Process

Request

If someone want to publicise an activity/course/event, the should send an email with the following information to promote@christchurchchislehurst.org by Tuesday, 6pm:

Information	Example
Name of the event/course/activity	Worship Evening
Date, start and end time	Thursday, 27 February, 7.30-9.30pm
Location	Church
Main target audience	Congregation
Tag line	Bring instruments and voices!
Contact names and details	Jonathan Griffiths (jandj@dsl.pipex.com), Dave Johnston (rev.dj@btinternet.com)
Short description	We are holding an informal evening for those involved in leading worship and those who are interested in getting involved. The evening will start at 7.30 and will provide an opportunity to learn some new songs (or new ways to do old songs). So we look forward to seeing you with your instruments or voices

Please note that we are not asking for an image because Dan will we be choosing them. If the deadline is missed, it may still get done but there is no guarantee.

Internal Communication Channels

These are the main communication channels for communicating with members of the congregation:

Channel	Contact	Characteristics	Publishing Process
Notice sheets	publicise@christchurchchislehurst.org by Thursday morning	Handed out, read by some members of the congregation	Nela and Gemma collect material. Nela creates notice sheet as PDF, uploads to Website and prints them, usually on Thursday (Correct?). Once uploaded to the website, the notice sheet is automatically republished into the Facebook Group.
Notice slides/notices	publicise@christchurchchislehurst.org by Wednesday morning	Announced in church, heard by most of the congregation	Dan Hayward create notice slides and send them to Nela and Gemma by Thursday morning
Weekly Email	publicise@christchurchchislehurst.org by Wednesday morning	Sent weekly between Thursday evening and Saturday to all subscribers (over 200 at the moment). In theory, anyone who is interested can sign up via the website, in practice most subscribers are members of the congregation.	Michael and Dave take turns writing the Weekly Email which usually happens between Wednesday and Thursday. They forward it to Marc who send it out on the next day at the latest
Facebook Group	Post yourself	Seen by up to 130 group members, but often in practice by 40 members - can generate discussions. Most of the group members are members of the congregation.	Member of the Facebook group can advertise their activities/courses/events themselves

External Communication Channels

These are the main communication channels for communicating with members of the congregation and the public:

Channel	Contact	Characteristics	Publishing Process
Website	publicise@christchurchchislehurst.org	Seen by members of the public, mainly those searching for it or getting referred from social media	Nela and Gemma publish news bulletin/events as and when they are aware. Activity owners update their own pages. Dan Hayward produces graphics. Christopher Scott, Pauline Bresnik and Marc Maier provide assistance/training if required.
Facebook Page	publicise@christchurchchislehurst.org	Seen by over 1000 Facebook users in the Bromley area when promoted (small cost to the church)	After activity/event/course as been posted to website, Clare Herriot updates the Facebook page. Dan Hayward produces banners for the Facebook Page for major events.
Twitter	publicise@christchurchchislehurst.org	Seen by 100s of Twitter user when retweet by other key Twitter users	After activity/event/course as been posted to website, Clare Herriot updates Twitter.
Netmums	publicise@christchurchchislehurst.org	Seen by young mums in the Bromley area	After activity/event/course as been posted to website, Clare Herriot posts on Netmums if appropriate.
Parent Mail	Sarah Baker	Sent to most parent with children at St. Nicholas Primary School	Sarah Baker contacts the Karen Robinson, the St. Nicholas administator.