Website Calendar Event Guidelines

Activity or Course Events

Activities or courses consist of a series of actual sessions, called events. Once the initial page has been created, the Website Team would like you to add, update and delete events. If you feel uncomfortable with this idea, the Website Team can update the event information for you based on your instructions.

Adding a New Event

To add a new event:

1. Create a new event category, if necessary.
   1. Log into Joomla Administration here
   2. Select Components>JEvents>Category Manager
   3. Select 'New' (orange plus sign in the top right corner) and complete the requested information, choosing an appropriate 'parent' whenever possible
   4. Select 'Save and Close' to return to the JEvents Category Manager menu; then select 'Control Panel' in the upper left corner to return to the JEvents top menu
2. To create an Event within an already existing Category (if you're not sure whether an appropriate Category exists or not select Manage Category to view all), whether recurring, periodic, or one-off:
   1. Log into Joomla Administration here
   2. Select Components>JEvents>Manage Events
   3. Select 'New' (orange plus sign in the top right corner)
   4. There are two tabs: Common and Calendar.  In the 'Common' tab
      1. Name the event and select your name as the Creator.  
      2. Choose the appropriate Category and include a short Description or a link to a description already included in the website (using the Link button.)
      3. In the Location and Contact sections..... [TBC]
   5. In the Calendar tab
      1. Unless it's an All-day or Unspecified Time event, enter the start & end dates [TBC - is it always the same day Chris? recurring or not it seems the start and end date should always be the same...??] and the start & end times.  
      2. If its a recurring event, indicate the Multi Day Event Treatment (should it appear on the calendar for each day of the event or just the start and end dates).  
      3. Then specify the Repeat Type (eg weekly, monthly etc)
         1. For Daily events, choose the Interval and then either the Count or the Date until which is will run; then choose the day or days of the event (eg, Mon, Tues, or Weds & Thurs etc)
         2. For Weekly events, choose the Interval (1=every week, 2=every other week etc); then select either the number of events or the end date.  Lastly, select the days of the week the event occurs (eg, M-W-F or just Fridays etc) 
         3. For Monthly, select Intervals (1=every month. 2=every other month etc); select Count or Until date; and lastly select dates (eg. every 5th of the month) or days (eg, every Weds in the 1st, 3rd and 5th weeks of the month)
         4. For Yearly, choose Interval (1=every year, 2=every other year); then select Count or Until date; and lastly, if applicable, select Year Day (eg, the 1st of every year or the 137th day of every year)
      4. For exceptions to your otherwise recurring event, select Components>JEvents>Manage Events.  Locate the event you want to edit and click on the blue/white star under the repeat heading. An Event Summary will appear; select the event dates  you wish to delete by ticking the box to the left.  Then select the Delete button in the top right corner.  Choose CPanel to return to the main JEvents menu. 
3. If an appropriate Category does not exist:
   1. From the Joomla menu, select Components>JEvents>Manage Categories.
   2. Select the orange plus sign to add New category
   3. Assign a Title to the new Category, and an abbreviated version as its Alias
   4. Choose an appropriate Parent from the drop-down menu; or if none are available choose 'no-parent'.
   5. The rest of the information on the page can be left as default.

Updating an Existing Event

To update an existing event:

1. From the main Joomla menu select Components>JEvents>Manage Events
2. Locate and click on the event you wish to edit
3. Edit the sections within either the Common or Calendar tabs as appropriate
4. Click Save in the top right corner

Deleting or Unpublish an Existing Event

To delete or Unpublish an existing event:

1. From the main Joomla menu select Components>Manage Events
2. From the Event Summary, select the Event you wish to delete or unpublish by ticking the box to the left of the event
3. Choose either Delete (for an event that is unlikely to recur) or Unpublish (for an event that may recur again at some point)
4. Choose CPanel to return to the main JEvents menu

</div>